Our objective is to acquire the goods and services needed by the City of Madera as efficiently and cost-effectively as possible, while ensuring fair and equal opportunity for all qualified vendors. To achieve this, we strive to foster maximum competition and uphold fairness for all individuals and businesses seeking to do business with the City.
Purchasing’s primary role is to support City departments in their procurement efforts by securing materials and services that meet required standards. At the same time, Purchasing monitors the procurement process to ensure compliance with all applicable laws and regulations.
Department personnel are responsible for developing the City’s procurement program, establishing quality assurance standards, purchasing goods and services, and administering contracts. Staff duties include preparing specifications, scheduling purchases, developing favorable contractual terms, soliciting and evaluating bids, awarding and managing contracts, placing legal advertisements, preparing contract documents, maintaining procurement records for all City departments, and setting policies for the disposal of excess or obsolete materials.
As a key business office of the City interfacing with the vendor community, Purchasing is committed to promoting goodwill through sound business practices, operational efficiency, and environmental responsibility—including the support of recycled and environmentally preferred products—all while ensuring maximum value for public funds.
The City’s policy encourages the purchase of supplies, services, and equipment from vendors located within the City’s boundaries. Local vendors are defined as businesses that maintain a physical location within the City limits and hold a valid City of Madera business license. However, local vendor preference does not apply in cases where state, federal, or other applicable laws prohibit such preference.
To the greatest extent possible, contractors are encouraged to include local businesses as subcontractors and suppliers. Upon request, contractors must provide records of their outreach efforts to demonstrate reasonable attempts to inform local businesses of available opportunities.